Healthcare administration is complex, but it doesn't have to be slow. We build secure, HIPAA-aware automations for patient intake and scheduling that reduce friction for both staff and patients.
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Automated appointment reminders
Post-visit follow-up sequences
Lab result notification workflows
Referral tracking automation
We build workflows with HIPAA considerations in mind — using encrypted transit, minimal data retention, and access controls. We recommend self-hosted n8n instances for healthcare clients who handle PHI, and we can advise on your specific compliance requirements before scoping any project.
Our workflows send multi-step reminders — typically 48 hours and 2 hours before the appointment — via SMS and email, with a one-tap confirmation link. Patients who don't confirm receive a follow-up and are flagged for manual outreach. Clinics using this approach typically see 50–65% fewer no-shows.
We integrate with Calendly, Acuity, Jane App, SimplePractice, and most scheduling tools with API access. We can also build direct integrations with EHR systems that have developer APIs.
Digital intake form automation (from form fill → EHR data entry) typically takes 1–2 weeks. Full patient journey automation including reminders, intake, and post-visit follow-up takes 3–4 weeks.
Book a free 15-minute call to discuss your automation needs and get a custom roadmap.
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